PSI Overview

The Physical Space Inventory (PSI) is a database of all spaces in every building owned or used by the campus. General information about the buildings are recorded on the Building Characteristics Inventory (BCI). The BCI has about 4,700 building records. The PSI has about 325,000 space entries. Information covers all SUNY state operated, statutory and community college campuses.

The PSI record's data relate to the physical characteristics of the space - size of the space, departmental assignment, number of occupant stations and type of space. All spaces within the building are reported. This includes rooms used for academic/support, research, administration, residential and public service. Mechanical and circulation spaces are also reported. PSI has the capability to identify individual spaces as under alteration, inactive or unusable. Additionally, parking areas (surface as well as garages) are recorded in PSI. An individual space can be split, and a proration assigned, to indicate multiple users, etc. Spaces can be flagged by the campus to support locally defined reporting needs.

The PSI is used in numerous applications, including campus space management, campus facility master planning, statistical analysis, and various State and Federal reporting requirements. The recorded PSI buildings and rooms are essential data elements in the University's inventory of equipment known as the Property Control System (PCS). For selected campuses PSI supports the Research Foundation's indirect cost recovery process by identifying space used for sponsored programs.

It is essential that the building abbreviation and room number used on the PSI be the same as that in PCS. Any necessary changes to building abbreviation or room numbers should be coordinated with campus administrative staff responsible for PCS.

The PSI is updated in the Fall of each year. An annual 'call letter' from SUCF initiates the annual process. Campuses can update as frequently as they choose throughout the year with the Fall file used for annual reporting.